Program Specialist
Managing the expanding Academic Affiliations Program. Responsible for coordinating Graduate Medical Education (GME), Graduate Dental Education (GOE), and Associated Health Training (AHT) programs for DVAHCS to increase efficiency through process improvements and communications with affiliates throughout the country. Serves as a liaison to assigned academic affiliates representing facility GME, GOE, and AHT programs and the Education Office in responding to requests. Oversees the analysis of and health care system response to resident and Trainee Satisfaction Survey student surveys (TSS) on the evaluation of educational training experiences. Utilizes the collected data to direct resources to meet needs and make improvements. Participates on committees, task forces, and teams and serves as a Physician Resident, Dental Resident, and Associated Health Trainee educational expert. Responsible for providing academic affiliation program administration guidance and direction in the initiation of new affiliations and evaluation of existing affiliations. Monitors the residency, internship, and fellowship trainee programs to determine administration compliance with regulatory requirements. Drafts, prepares for signature, and manages program-specific Academic Affiliation Agreements (Agreements), Program Letters of Agreement (PLA), Memoranda of Understanding (MOU), and all relevant files required by the academic affiliations. Responsible for training and coordinating efforts with designated points-of-contact (POC) involved with HPTs for each service line. Responsible for issues pertaining to GLR, documentation of attending physician involvement, and ensuring dissemination of such information to clinical areas. Records and maintains educational expense agreements, monitors requirements of agreement terms and correct deficiencies. Identifies and conducts educational special projects, involving fact-finding, problem resolution and review and implementation of new or reviewed policies and program changes. Reviews all policy memoranda and correspondence, recommending action when policies or procedures are modified. Extracts and assembles database and spreadsheet information on the Needs & Excess reports, academic disbursements, Education Activity reports and MedHub reports, conducts analysis, summarizes data, and develops monthly statistics for processing of residents, fellows and interns. Works with Fiscal Service on the budget for disbursement agreements and stipend accounts, providing expense justifications. Communicates and reports the stipulations of disbursement agreements for resident salaries among affiliated universities, colleges, and medical facilities. Reviews allocated positions to generate the Needs and Excess Report for OAA and communicates their decisions to the service lines. Ensures initial and annual training of service line staff involved in EAR recordkeeping of disbursement agreements. Gathers required information, analyzes data, develops recommendations, and submits reports. Safeguards confidential and sensitive information and ensures information is provided to authorized individuals. Performs other duties as assigned. Work Schedule:
Monday - Friday 7:
45am - 4:
30pm Telework:
Ad Hoc Only Virtual:
This is not a virtual position. Position Description/PD#:
Program Specialist/PD06786A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/27/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
SPECIALIZED EXPERIENCE MUST BE WELL DOCUMENTED IN YOUR RESUME OR APPLICATION PACKAGE. FAILURE TO DO SO WILL DISQUALIFY YOU FROM FURTHER CONSIDERATION. Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
meeting communication , gathers required information, analyzes data, develops recommendations, and submits reports. verifying and tracking program documents, knowledge of local and national educational guidelines, procedures, practices, and terminology relating to the program, Monitors residency, internship, and fellowship trainee programs, Drafts, prepares for signature, and manages program-specific Academic Affiliation Agreements (Agreements), Program Letters of Agreement (PLA), Memoranda of Understanding (MOU), Records and maintains educational expense agreements, Identifies and conducts educational special projects, involving fact-finding, problem resolution, reviews all policy memoranda and correspondence, Works with payroll on the budget for disbursement agreements and stipend accounts, providing expense justifications, preparation and timely submission of numerous quarterly and annual reports. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have masters or equivalent graduate degree OR have completed 2 full years of progressively higher level graduate education leading to such a degree, OR LL.B or J.D. if related, in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. (NOTE:
TRANSCRIPT(S) MUST BE SUBMITTED WITH THE APPLICATION MATERIALS. CONFERRAL OF DEGREE(S) SHOULD BE PRESENT ON TRANSCRIPT(S). UNOFFICIAL TRANSCRIPT(S) IS OK) OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 100%. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 18 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-09. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position. You will be rated on the following Competencies for this position:
Administration and ManagementComputer SkillsCreative ThinkingCustomer ServiceFinancial ManagementInterpersonal Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required. There may be some walking, standing, bending, and lifting of equipment weighing less than 40 pounds. No special physical demands are required to perform the work. Workload and demands require a diversity of mental skills, as well as regular attendance. Work Environment:
Work is usually performed in offices, meeting rooms, conference settings, affiliate schools, or similar settings. Light travel may be required and involve the normal everyday risks and discomforts of auto, bus, rail, and air transportation. There may be occasional exposure to conditions in buildings under construction, repair, or demolition in some positions. The work area is adequately lit, heated, and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday - Friday 7:
45am - 4:
30pm Telework:
Ad Hoc Only Virtual:
This is not a virtual position. Position Description/PD#:
Program Specialist/PD06786A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/27/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
SPECIALIZED EXPERIENCE MUST BE WELL DOCUMENTED IN YOUR RESUME OR APPLICATION PACKAGE. FAILURE TO DO SO WILL DISQUALIFY YOU FROM FURTHER CONSIDERATION. Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
meeting communication , gathers required information, analyzes data, develops recommendations, and submits reports. verifying and tracking program documents, knowledge of local and national educational guidelines, procedures, practices, and terminology relating to the program, Monitors residency, internship, and fellowship trainee programs, Drafts, prepares for signature, and manages program-specific Academic Affiliation Agreements (Agreements), Program Letters of Agreement (PLA), Memoranda of Understanding (MOU), Records and maintains educational expense agreements, Identifies and conducts educational special projects, involving fact-finding, problem resolution, reviews all policy memoranda and correspondence, Works with payroll on the budget for disbursement agreements and stipend accounts, providing expense justifications, preparation and timely submission of numerous quarterly and annual reports. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have masters or equivalent graduate degree OR have completed 2 full years of progressively higher level graduate education leading to such a degree, OR LL.B or J.D. if related, in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. (NOTE:
TRANSCRIPT(S) MUST BE SUBMITTED WITH THE APPLICATION MATERIALS. CONFERRAL OF DEGREE(S) SHOULD BE PRESENT ON TRANSCRIPT(S). UNOFFICIAL TRANSCRIPT(S) IS OK) OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 100%. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 18 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-09. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position. You will be rated on the following Competencies for this position:
Administration and ManagementComputer SkillsCreative ThinkingCustomer ServiceFinancial ManagementInterpersonal Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required. There may be some walking, standing, bending, and lifting of equipment weighing less than 40 pounds. No special physical demands are required to perform the work. Workload and demands require a diversity of mental skills, as well as regular attendance. Work Environment:
Work is usually performed in offices, meeting rooms, conference settings, affiliate schools, or similar settings. Light travel may be required and involve the normal everyday risks and discomforts of auto, bus, rail, and air transportation. There may be occasional exposure to conditions in buildings under construction, repair, or demolition in some positions. The work area is adequately lit, heated, and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0301 Miscellaneous Administration And Program - Salary Range:
$54,976 to $71,470 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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