Administrative Officer
Duties to include but not limited to:
Maintains responsibility for the coordination of the Service's Quality Improvement Programs; Provides input and recommendations in connection with a wide variety of management decision making activities; Coordinates the Focused Professional Practice Evaluation (FPPE) and Ongoing Professional Practice Evaluation (OPPE) programs for providers within the Pharmacy Service; Collaborates with the Chief of Pharmacy in order to formulate and disseminate the clinical agenda, various reports, and minutes for the Medical Center's Pharmacy and Therapeutics Committee meetings; Ensures that P&T minutes are prepared for review by the Executive Council; Provides information and participates in annual management reviews, management briefings, and personnel management reviews for the service; Assists with the development of long and short-term internal policies, goals, plans, and objectives; Provides support and workload data to the Chief of the Pharmacy Service; Serves at the Talent Management System (TMS) Coordinator for the service; Provides and coordinates training and guidance; Coordinates and assists with new staff training and ongoing educational activities; Develops and maintains information concerning medical record completion; Provides technical and administrative services/assistance to the service staff members for gathering, and compiling materials for special projects, reports, and policy development purposes; Prepares resource requests for submission to the Executive Resource Board; Analyzes data from multiple sources in order to prepare staffing, space and equipment initiatives; Presents related findings, promoting these initiatives in order to influence managerial decisions that will positively impact the effectiveness and efficiency of the Pharmacy Service; Prepares Pharmacy Service budget projections; Records and organizes documents related to expenditures in order to provide accurate and timely data; Serves as the Contract Officer Representative (COR) for the Pharmacy Service; Maintains responsibility for the property assigned to the Pharmacy Service; Conducts analyses of space requirements for the service in conjunction with program coordinators; Maintains responsibility for personnel administration with the service; Acts as a reviewing authority in coordination with the Human Resources Management Service (HRMS); Provides administrative supervision to the clerical and technical support personnel; Attends hearings as needed to involve working with District Counsel, Special Counsel, EEO Investigators, the Office of Inspector General (OIG), and others in resolving personnel related problems and in taking personnel actions. Promotion Potential:
Position is at the Full-Performance Level Work Schedule:
Monday - Friday, 8:
00 am - 4:
30 pm Telework:
On a Ad Hoc Basis Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD066360 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/03/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
information management, resource and operational management, clinical practice management and administrative process and policy expertise. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related. A transcript must be submitted with your application if you are basing all of your qualifications on education. OR, Combination:
Applicants may also combine education and experience to qualify at this level. To calculate, first identify the percentage of required education you have earned. Then identify the percentage of required experience you possess. Add the two percentages; the total percentage must equal at least 100 percent to qualify at the GS-11. You will be rated on the following Competencies for this position:
Administration and ManagementAnalytical ThinkingBudget AdministrationManages Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required. Work is typically performed in an adequately lighted and climate controlled office. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Maintains responsibility for the coordination of the Service's Quality Improvement Programs; Provides input and recommendations in connection with a wide variety of management decision making activities; Coordinates the Focused Professional Practice Evaluation (FPPE) and Ongoing Professional Practice Evaluation (OPPE) programs for providers within the Pharmacy Service; Collaborates with the Chief of Pharmacy in order to formulate and disseminate the clinical agenda, various reports, and minutes for the Medical Center's Pharmacy and Therapeutics Committee meetings; Ensures that P&T minutes are prepared for review by the Executive Council; Provides information and participates in annual management reviews, management briefings, and personnel management reviews for the service; Assists with the development of long and short-term internal policies, goals, plans, and objectives; Provides support and workload data to the Chief of the Pharmacy Service; Serves at the Talent Management System (TMS) Coordinator for the service; Provides and coordinates training and guidance; Coordinates and assists with new staff training and ongoing educational activities; Develops and maintains information concerning medical record completion; Provides technical and administrative services/assistance to the service staff members for gathering, and compiling materials for special projects, reports, and policy development purposes; Prepares resource requests for submission to the Executive Resource Board; Analyzes data from multiple sources in order to prepare staffing, space and equipment initiatives; Presents related findings, promoting these initiatives in order to influence managerial decisions that will positively impact the effectiveness and efficiency of the Pharmacy Service; Prepares Pharmacy Service budget projections; Records and organizes documents related to expenditures in order to provide accurate and timely data; Serves as the Contract Officer Representative (COR) for the Pharmacy Service; Maintains responsibility for the property assigned to the Pharmacy Service; Conducts analyses of space requirements for the service in conjunction with program coordinators; Maintains responsibility for personnel administration with the service; Acts as a reviewing authority in coordination with the Human Resources Management Service (HRMS); Provides administrative supervision to the clerical and technical support personnel; Attends hearings as needed to involve working with District Counsel, Special Counsel, EEO Investigators, the Office of Inspector General (OIG), and others in resolving personnel related problems and in taking personnel actions. Promotion Potential:
Position is at the Full-Performance Level Work Schedule:
Monday - Friday, 8:
00 am - 4:
30 pm Telework:
On a Ad Hoc Basis Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD066360 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/03/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
information management, resource and operational management, clinical practice management and administrative process and policy expertise. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related. A transcript must be submitted with your application if you are basing all of your qualifications on education. OR, Combination:
Applicants may also combine education and experience to qualify at this level. To calculate, first identify the percentage of required education you have earned. Then identify the percentage of required experience you possess. Add the two percentages; the total percentage must equal at least 100 percent to qualify at the GS-11. You will be rated on the following Competencies for this position:
Administration and ManagementAnalytical ThinkingBudget AdministrationManages Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required. Work is typically performed in an adequately lighted and climate controlled office. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0341 Administrative Officer - Salary Range:
$66,515 to $86,468 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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