Administrative Officer
Major duties include but not limited to:
Serves as the Administrative Officer (AO) for the Patient Experience Office and Public Affairs Office. Oversees equipment acquisitions, submitting and approving equipment requests for each department. Initiates and coordinates requests for equipment repairs as well as, installations and relocations of telephones, computers, printers, etc. Incumbent serves as ADPAC and Personnel Identify Verifications (PIV) point of contact for both services and maintains working knowledge of the badging systems, coordinating clearances and access for assigned employees, visitors and contractors. Responsible for acquiring and maintaining knowledge of information security and ensuring the users in their work area/service are educated on information security issues. Manages the supply needs for the department by preparing and reviewing purchase order for supplies and non-expendable property such as equipment. Prepares all personnel action for employees within the Public Affairs and Patient Experience offices and ensures the resignation, terminations, appointments, etc., are accurately completed, documented and submitted in a timely manner. Advises management officials, supervisors, and employees on the interpretation and application of a variety of human resources policies, practices, and procedures including staffing, classification, employee relations, benefits, and related areas. Assembles and compiles budget information and maintains a running account of funds allocated and expended in all sub accounts. Serves as primary records manager for the departments, ensuring the timeliness and proper storage, security, and destruction of all department records, electronic and hardcopy documentation. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday - Friday 8:
00am-4:
30pm Telework:
May be available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD067960 and PD067970 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/02/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
For GS-7:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Coordinating and monitoring the functions of administrative services within an office; completing and reviewing reports; preparing letters, reports and presentations; and maintaining files and documents. NOTE:
Your experience and skills must be detailed in your resume to receive full credit. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have one (1) full year of graduate level education or superior academic achievement. For GS-9:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Coordinating and monitoring the functions of administrative services within an office; completing and reviewing reports; preparing letters, reports and presentations; maintaining files and documents; knowledge of qualitative and quantitative analytical techniques to analyze both administrative and operational problems, and present written and oral recommendations. NOTE:
Your experience and skills must be detailed in your resume to receive full credit. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent graduate degree or two year of progressively higher level graduate education leading to such a degree or if related LL.B or JD. You will be rated on the following Competencies for this position:
Administration and ManagementAnalysis and Problem SolvingData ManagementOperations Support Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort is required such as walking, standing, bending, and carrying light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Serves as the Administrative Officer (AO) for the Patient Experience Office and Public Affairs Office. Oversees equipment acquisitions, submitting and approving equipment requests for each department. Initiates and coordinates requests for equipment repairs as well as, installations and relocations of telephones, computers, printers, etc. Incumbent serves as ADPAC and Personnel Identify Verifications (PIV) point of contact for both services and maintains working knowledge of the badging systems, coordinating clearances and access for assigned employees, visitors and contractors. Responsible for acquiring and maintaining knowledge of information security and ensuring the users in their work area/service are educated on information security issues. Manages the supply needs for the department by preparing and reviewing purchase order for supplies and non-expendable property such as equipment. Prepares all personnel action for employees within the Public Affairs and Patient Experience offices and ensures the resignation, terminations, appointments, etc., are accurately completed, documented and submitted in a timely manner. Advises management officials, supervisors, and employees on the interpretation and application of a variety of human resources policies, practices, and procedures including staffing, classification, employee relations, benefits, and related areas. Assembles and compiles budget information and maintains a running account of funds allocated and expended in all sub accounts. Serves as primary records manager for the departments, ensuring the timeliness and proper storage, security, and destruction of all department records, electronic and hardcopy documentation. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday - Friday 8:
00am-4:
30pm Telework:
May be available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD067960 and PD067970 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/02/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
For GS-7:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Coordinating and monitoring the functions of administrative services within an office; completing and reviewing reports; preparing letters, reports and presentations; and maintaining files and documents. NOTE:
Your experience and skills must be detailed in your resume to receive full credit. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have one (1) full year of graduate level education or superior academic achievement. For GS-9:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Coordinating and monitoring the functions of administrative services within an office; completing and reviewing reports; preparing letters, reports and presentations; maintaining files and documents; knowledge of qualitative and quantitative analytical techniques to analyze both administrative and operational problems, and present written and oral recommendations. NOTE:
Your experience and skills must be detailed in your resume to receive full credit. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent graduate degree or two year of progressively higher level graduate education leading to such a degree or if related LL.B or JD. You will be rated on the following Competencies for this position:
Administration and ManagementAnalysis and Problem SolvingData ManagementOperations Support Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort is required such as walking, standing, bending, and carrying light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0341 Administrative Officer - Salary Range:
$44,944 to $71,470 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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