Program Support Assistant
Serves as New Employee Orientation (NEO) staff and works closely with Human Resources on NEO documentation development. Assist with the scheduling clinical and administrative teaching staff, attendance documentation, Q&A, and coordination with the TMS Coordinator. Serves as the alternate timekeeper and key official and sponsors PIV Enrollment for EDU/LRS. Responsible for coordinating and managing system access through the Personnel Identity Verification (PIV) card enrollment for new and existing EDU/LRS staff. Provides full administrative and technical support to the ACOS/E, the Chief, LRS, and the DLO. Severs as the LEAF Collaborator which creates and produces workflow and forms in LEAF to accommodate applications of tuition and travel request policies. Provides support of the health care system education VA Light Electronic Action Framework (LEAF) tuition and travel request tracking system, fund control points, purchase cards, time and attendance, reservations in the health care system Room Reservation System Management and MyHealthe Vet (MVH) registration. Oversees and processes tuition and travel request and reimbursements for tuition for the DVAHCS utilizing LEAF. Develops Standard Operating Procedures (SOP) for the LEAF tuition and travel applications process. Monitors employees' completion of courses and ensures that required documentation is filed and maintained. Produces tuition and travel requests for staff under the supervision of the ACOS/E. Complies and submits fiscally sound documentation of tuition reimbursements into the Invoice Payments Processing System (IPPS). Responsible for the use and security of purchase cards for tuition FCP(s). Primary or back-up control point clerk for EDU/LRS including fund control points (FCP), library, VACCA, dental, medical, travel, tuition and educational administration expenses. Develops and maintains automated records to monitor multiple FCP(s). Complies statistical data from work orders and financial accounts and generates recurring and non-recurring reports required by medical center management and other regulatory entities connected to EDU/LRS. Serves as reporting alternate for Equipment Inventory List (EIL) and Hazardous Material. Maintains the ACOS/E's calendar and arranges and coordinates meetings. Back-up Talent Management System (TMS) administrator to troubleshoot access issues as needed. Coordinates conference room reservations and adds/subtracts authorized staff, confirms reservations for the main hospital, Greenville HCC, and the COBOC conference rooms. Performs other duties as assigned. Work Schedule:
Monday - Friday 8:
00am to 4:
30pm Telework:
Ad Hoc Only Virtual:
This is not a virtual position. Position Description/PD#:
Program Support Assistant/PD67570 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/02/2020. MOST CURRENT SF-50 (YEAR 2020) MUST BE SUBMITTED WITH YOUR APPLICATION PACKAGE. FAILURE TO DO SO WILL DISQUALIFY YOU FROM FURTHER CONSIDERATION. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. The most current (year 2020) SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Performing a wide range of administrative, technical support, tracking tuition and travel request, fund control points, purchase cards, time and attendance, back-up Talent Management System (TMS) administrator, manages and sponsor PIV Enrollment, database management, word processing, administrative forms; and organizing logistics for meetings; assisting with preparation of budgets for their assigned area; Preparing agendas, Maintaining calendars, scheduling appointments and meeting makers, conference rooms, etc. Applying Comprehensive knowledge of rules, regulations and other guidelines to assist in developing correspondence and reports. SPECIALIZED EXPERIENCE MUST BE WELL DOCUMENTED IN YOUR RESUME OR APPLICATION PACKAGE. FAILURE TO DO SO WILL DISQUALIFY YOU FROM FURTHER CONSIDERATION. You will be rated on the following Competencies for this position:
Administration and ManagementBudget AdministrationComputer SkillsCustomer ServiceTechnical Documentation Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is mostly sedentary. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; or driving an automobile, etc. No special demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday - Friday 8:
00am to 4:
30pm Telework:
Ad Hoc Only Virtual:
This is not a virtual position. Position Description/PD#:
Program Support Assistant/PD67570 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/02/2020. MOST CURRENT SF-50 (YEAR 2020) MUST BE SUBMITTED WITH YOUR APPLICATION PACKAGE. FAILURE TO DO SO WILL DISQUALIFY YOU FROM FURTHER CONSIDERATION. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. The most current (year 2020) SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Performing a wide range of administrative, technical support, tracking tuition and travel request, fund control points, purchase cards, time and attendance, back-up Talent Management System (TMS) administrator, manages and sponsor PIV Enrollment, database management, word processing, administrative forms; and organizing logistics for meetings; assisting with preparation of budgets for their assigned area; Preparing agendas, Maintaining calendars, scheduling appointments and meeting makers, conference rooms, etc. Applying Comprehensive knowledge of rules, regulations and other guidelines to assist in developing correspondence and reports. SPECIALIZED EXPERIENCE MUST BE WELL DOCUMENTED IN YOUR RESUME OR APPLICATION PACKAGE. FAILURE TO DO SO WILL DISQUALIFY YOU FROM FURTHER CONSIDERATION. You will be rated on the following Competencies for this position:
Administration and ManagementBudget AdministrationComputer SkillsCustomer ServiceTechnical Documentation Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is mostly sedentary. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; or driving an automobile, etc. No special demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$40,455 to $52,579 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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