Secretary (OA)
During this detail, the primary duties will include, but not limited to:
Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Screens material prior to distribution for suspense dates, establishing controls and following up for supervisor. Sets up and maintains logs showing the status of actions and correspondence. Takes and transcribes dictation for ADNP; at times prepares replies for the signature of the ADNP. Develops methods for automating various administrative reports containing data having multiple uses for other reports such as budget, funds, travel, obligations, training, staffing, etc. Prepares varied documents such as newsletters, brochures, flyers, special reports, briefings, manuals, etc. Receives visitors and telephone calls to the office, determines the nature of requests and directs callers to appropriate staff, or personally provides the information desired when routine or procedural matters of the office are involved. Schedules appointments, coordinates meetings, and/or schedules conferences. The terms of the detail include:
Start Date - Upon selection Duration of Time - Not to exceed 120 days. This detail may be terminated before the not to exceed date or may be extended as needed. Work Hours - Full-time (40 hours per week). Location - During the Detail the selectee will be expected to work at the Durham VA Medical Center, Durham, North Carolina. Supervisory Approval - Supervisory approval must be obtained prior to expressing interest in this detail opportunity (required as apart of application package) Return to Work - Employee will be returned to their vacated position when the duties of the detail have been fulfilled. Work Schedule:
Monday - Friday 7:
45am - 4:
30pm Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (OA)/PD057760 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/17/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
providing clerical and administrative assistance to the organization; receives telephone calls and greets visitors within the office setting using independent judgement in referring, initiating, or disposing of inquiries and requests; creates and maintains administrative files and records; preparing official correspondences such as memos, letters, and reports; maintaining supervisors calendar and scheduling meetings, briefs and appointments. TYPING PROFICIENCY:
This position requires the skills of a qualified typist. In addition to meeting the experience requirement described above, you must be able to type at least 40 words per minute. You will be rated on the following Competencies for this position:
Administration and ManagementInformation ManagementInterpersonal SkillsOral Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. It occasionally requires carrying light objects such as files books, and papers. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Screens material prior to distribution for suspense dates, establishing controls and following up for supervisor. Sets up and maintains logs showing the status of actions and correspondence. Takes and transcribes dictation for ADNP; at times prepares replies for the signature of the ADNP. Develops methods for automating various administrative reports containing data having multiple uses for other reports such as budget, funds, travel, obligations, training, staffing, etc. Prepares varied documents such as newsletters, brochures, flyers, special reports, briefings, manuals, etc. Receives visitors and telephone calls to the office, determines the nature of requests and directs callers to appropriate staff, or personally provides the information desired when routine or procedural matters of the office are involved. Schedules appointments, coordinates meetings, and/or schedules conferences. The terms of the detail include:
Start Date - Upon selection Duration of Time - Not to exceed 120 days. This detail may be terminated before the not to exceed date or may be extended as needed. Work Hours - Full-time (40 hours per week). Location - During the Detail the selectee will be expected to work at the Durham VA Medical Center, Durham, North Carolina. Supervisory Approval - Supervisory approval must be obtained prior to expressing interest in this detail opportunity (required as apart of application package) Return to Work - Employee will be returned to their vacated position when the duties of the detail have been fulfilled. Work Schedule:
Monday - Friday 7:
45am - 4:
30pm Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (OA)/PD057760 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/17/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
providing clerical and administrative assistance to the organization; receives telephone calls and greets visitors within the office setting using independent judgement in referring, initiating, or disposing of inquiries and requests; creates and maintains administrative files and records; preparing official correspondences such as memos, letters, and reports; maintaining supervisors calendar and scheduling meetings, briefs and appointments. TYPING PROFICIENCY:
This position requires the skills of a qualified typist. In addition to meeting the experience requirement described above, you must be able to type at least 40 words per minute. You will be rated on the following Competencies for this position:
Administration and ManagementInformation ManagementInterpersonal SkillsOral Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. It occasionally requires carrying light objects such as files books, and papers. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0318 Secretary - Salary Range:
$49,774 to $64,707 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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