Administrative Officer
Administrative Management - 40% Serves as the subject matter expert in all administrative matters and processes. Responsible for oversight, management, and administration of all operational policies, procedures, administrative actions, personnel and hiring action. Directs, coordinates, and monitors administrative functions for day-to-day and long-range planning necessary to provide responsive support to the Office of Public Health/Epidemiology Service Line, and outside activities and agencies supported. Develops new standard operating procedures as required to maintain correct administrative policy and coordinates these with Service Line, and other staff members as appropriate. Implements procedures to facilitate the flow of work throughout the Service line. Performs workload surveillance over administrative and clerical work performed within the Service line and develops recommendations for shift of personnel to meeting changing workload conditions. Assist in the preparation, review and coordination of information, decision documents, special reports, and other programmatic documents. Plan and/or accomplish special projects through researching and/or analyzing problems, issues, or program requirements. Conduct extensive research of data from diverse sources. Makes recommendations pertaining to policy and operating programs. Serves as a central point authoritative information on administrative policies, procedures, and requirements of the service line. Performs work on basis of in-depth experience and familiarity with service line's assigned tasks, applicable procedures and regulations, and pertinent precedent cases. Studies administrative support functions to improve efficiency and effectiveness by examining methods, procedures, policies, clinic structure, staffing and equipment and reporting requirements. Makes evaluative analysis of administrative aspects of new or established programs, including work measurement and operations, workforce estimations, paperwork and procedures and resource estimates and utilization Personnel Administration and Management Work - 40% Discusses, investigates and responds to employee grievances and dissatisfactions in order to resolve conflicts. Incumbent lists problems and concerns of Service Line employees and helps when possible or secures advice from Human Resources Management Service. Acts as a liaison with the HR office concerning personnel related matters. Coordinates and participates in disciplinary actions and responds to appeals and grievances. Attends hearings when requested. This may involve working with Regional Counsel, Special Counsel, EEO Investigators, and others in resolving personnel problems and taking personnel actions. Reviews, analyzes and interprets incoming requests, recommends appropriate action or suggests appropriate alternatives based on knowledge of internal operations, agency personnel policies, budgetary constraints and work priorities. Analyzes mission, management objectives and organizational goals, to determine current and projected personnel needs and potential placement issues. Provides advice and assistance to management in such areas as; recruitment initiatives to replace loss of skilled employees, recruitment problems, mission or workload expansion. Acquires a working knowledge of requirements and procedures to determine employee placements and to affect a variety of placement actions such as reassignments, realignments, non-competitive promotions, and details. Conducts studies and reviews of administrative aspects of organization programs and operations to assess effectiveness and develop solutions. Analyzes and evaluates effectiveness of administrative operations in meeting established organizational goals and objectives. Budget Management - 20% Develops and coordinates the planning, formulation and execution of budgets. Conducts shot and long budget planning, provides projections based on variable factors, evaluates how budgetary changes impact program goals and operations, and provides recommendations on budget allocation. Monitors discrepancies between actual and budgeted expenses. Formulates, executes and analyzes the fiscal year operating budget to include salaries, travel, training, and support costs by organization elements. Provides certification of billing. Prepares obligations/expenditure plans for funding allowances based on analysis of programs. Monitors the use and rate of expenditure of budgeted funds, reprograms funds between accounts to maintain balanced programs. Prepares a variety of reports relative to the status of funds, expenses, and obligations. Promotion Potential:
Position is at the Full-Performance Level Work Schedule:
Monday-Friday, 8:
00am-4:
30pm Telework:
Ad Hoc (discretion of the Service Chief) Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD67930CV19 Relocation/Recruitment Incentives:
Not authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/25/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9 grade level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
information management, resource and operational management, clinical practice management and administrative process and policy expertise. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related. A transcript must be submitted with your application if you are basing all of your qualifications on education. OR, Combination:
Applicants may also combine education and experience to qualify at this level. To calculate, first identify the percentage of required education you have earned. Then identify the percentage of required experience you possess. Add the two percentages; the total percentage must equal at least 100 percent to qualify at the GS-11. You will be rated on the following Competencies for this position:
Administration and ManagementFinancial ManagementManaging Human ResourcesTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required. Work is typically performed in an adequately lighted and climate controlled office. Occasional travel may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Position is at the Full-Performance Level Work Schedule:
Monday-Friday, 8:
00am-4:
30pm Telework:
Ad Hoc (discretion of the Service Chief) Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD67930CV19 Relocation/Recruitment Incentives:
Not authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/25/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9 grade level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
information management, resource and operational management, clinical practice management and administrative process and policy expertise. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related. A transcript must be submitted with your application if you are basing all of your qualifications on education. OR, Combination:
Applicants may also combine education and experience to qualify at this level. To calculate, first identify the percentage of required education you have earned. Then identify the percentage of required experience you possess. Add the two percentages; the total percentage must equal at least 100 percent to qualify at the GS-11. You will be rated on the following Competencies for this position:
Administration and ManagementFinancial ManagementManaging Human ResourcesTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required. Work is typically performed in an adequately lighted and climate controlled office. Occasional travel may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0341 Administrative Officer - Salary Range:
$66,515 to $86,468 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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