Executive Assistant

Company Name:
The American Institute of Certified Public Account
The American Institute of Certified Public Accountants is the national, professional association of CPAs, with approximately 386,000 members, including CPAs in business and industry, public practice, government, and education; student affiliates; and international associates. We set ethical standards for the profession and U.S. auditing standards for audits of private companies; federal, state and local governments; and non-profit organizations. We also develop and grade the Uniform CPA Examination.
Executive Assistant
Please respond via our website at and post your resume directly online with us.
Purpose:
The Executive Assistant serves as a team member of Finance & Accounting and provides proactive project and administrative support to the Sr. Vice President & Chief Operating Officer, the Chief Financial Officer, Directors, and other team members including Internal Audit and Member Value teams, as needed.
Reports To:
Sr. Vice President & Chief Operating Officer and CFO
Direct Reports:
N/A
Required Competencies:
Serve as an internal and external face of the organization in the highest professional manner including phone and in-person discussions with leadership, Board members, members, and vendors.
Prepare written correspondence, memoranda and other documents; drafts standard correspondence, memoranda and other documents as needed.
Assist team with developing and maintaining documentation and ensuring intranet is up-to-date.
Schedule meetings and actively manage meeting calendars for SVP and CFO; secure logistics as needed.
Assist with logistics for external meetings and hosting of internal Meet & Greet activities, Town Halls, and other meetings and events.
Screen calls and take messages; schedule appointments.
Arrange and coordinate business travel (including air/hotel/ground transportation).
Process business expenses.
Prepare PowerPoint presentations for various meetings.
Assist with meeting logistics such as conference room availability, food & beverage, A/V needs (with IT assistance), if needed. Associate with occasional off-site meeting logistics.
Create and maintain department files, to include the timely filing of documents; conduct periodic review of files for off-site storage or destruction.
Assist with budget and forecast related responsibilities for Finance & Accounting.
Process invoices; conduct initial review of bills.
Make copies, collate, and print documents as needed;updates team files/binders and other required records.
Order office supplies.
Read, sort and date incoming mail and ensure that outgoing mail is timely delivered.
Perform other duties as assigned
Expected Metrics:
Accuracy of work product
Organizational skills that results in timely completion of work with a high degree of accuracy and attention to detail
Being proactive to calendar conflicts
Team's satisfaction with quality and timeliness of work performed
Understanding of key team-related processes, systems and objectives and demonstrating that understanding by being proactive and performing work accurately and timely
Demonstrated ability to maintain confidentiality
Detail-oriented, with a commitment to timeliness, quality and accuracy
Highly organized with experience working for multiple people
Ability to satisfactorily set and balance priorities and complete tasks under time constraints
Strong calendaring skills and travel logistics
Ability to maintain confidentiality
Strong verbal & written communication skills; ability to provide information and interact with others with courtesy and tact.
Must be proactive and be able to perform satisfactorily with minimal supervision
Willingness to get involved in improving the team's administrative processes
Proficiency in Microsoft Office Word, Excel and PowerPoint Proficiency with Microsoft Office programs (Word, Excel, PowerPoint) and ability to quickly learn other software, including Adobe, AICPA's Oracle database and AICPA's intranet (SharePoint).
EXPERIENCE REQUIRED
Five to seven years of experience in an administrative assistant role for an organization or department offering professional services (e.g., human resources, accounting, medical)
EDUCATION REQUIRED
High School diploma
EXPERIENCE/EDUCATION PREFERRED
College degree
Prior experience supporting executive level roles
Please respond via our website at and post your resume directly online with us. You can upload your resume and cover letter directly via our website.
Equal Employment Opportunity
AICPA is committed to providing equal employment opportunity for all persons without regard to race, color, religion, gender, age, national origin, sexual orientation, gender identity, disability, veteran status, or any other applicable legally protected status. All qualified candidates are encouraged to apply.
Exempt
Date: 2014-03-21
Country: US
State: NC
City: Durham
Postal Code: 27707
Category: Administrative/Clerical

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