Administrative Coordinator
3.
6 Durham, NC Durham, NC Full-time Full-time $54,017 - $83,147 a year $54,017 - $83,147 a year 15 hours ago 15 hours ago 15 hours ago Position Description Work.
Serve.
Thrive.
With the City of Durham Advance in your career while making a real difference in the community you serve.
The Community Development Department promotes thriving, livable neighborhoods in Durham.
We work with lenders, developers, builders, community organizations and residents to enhance the quality and availability of affordable housing.
We empower low-income and first-time home buyers to secure and remain in housing.
Our talented, creative and committed staff make this happen.
If you share our commitment to quality affordable housing, collaborative work and serving our community, join our team! Salary Range:
$54,017.
00 - $83,147.
00 Hiring Range:
$54,017.
00 - $65,720.
00 Work Days/Hours:
Monday - Friday 8:
00 a.
m.
- 4:
30 p.
m.
Partial Remote Work The Community Development Coordinator is responsible for providing clerical and office support activities for the Community Development Department.
The successful candidate will perform paraprofessional management analysis work, complex and advanced administrative support for the Department Director.
Decision-making involves the coordination of transactions and processes at the highest level of standard operating tasks, including providing direction to lower- level staff in the execution of operational tasks and review and verification of work.
Responsible for basic analysis; logistical support for politically sensitive and high visibility programs; basic research, compiling data and formulating preliminary recommendations; creating reports; coordinating workflow; and developing, proposing and implementing operational policies and procedures.
Work involves outreach and collaboration with all levels of the organization as well as outside agencies, citizens and elected officials.
This position will supervise two Senior Administrative Technicians and will report to the Assistant Community Development Director of Fiscal Management and Planning Administration.
Duties/Responsibilities Provides administrative support by providing office management, drafting, proofing, and monitoring documents and reports; responding to requests for information; developing data gathering tools such as inspection checklists and inventories; developing and implementing new administrative processes to support team activities; assisting with development of data tracking opportunities and reporting; overseeing administrative tasks; and assists staff with the analysis of data.
Provides logistical support for both virtual and in person meetings involving City staff and external partners.
Provides logistical support for politically sensitive and high-visibility programs and events, including programs and events involving the City Council, City staff, external partners and stakeholders; serves as escalation point for resolving customer services issues/inquiries; ensures follow up communication and quality assurance.
Maintains electronic and web-based resources; develops written and oral correspondence; and compiles and submits departmental reports.
Serves as a department representative in establishing and maintaining critical and sensitive communication with public and private agencies and other officials; and transmits and interprets decisions and views.
Commits Department Director's time by scheduling and arranging appointments based on intimate knowledge of priorities and objectives; informs Director of pending appointments and meetings.
Prepares and produces documents, reports and/or presentations from verbal information and/or written drafts; assists with the preparation of manuals, polices, procedures, confidential correspondence and public information materials including information for city council agenda items; provides general administrative support to staff and/or projects.
Coordinates staff meetings, meeting requests, events calendaring, special event scheduling and/or logistical support for events or facility rentals/scheduling; provides calendaring coordination and support for executive staff, as assigned.
Performs a variety of independent research, correspondence, and report preparation; compiles data for agendas, administrative, financial, and reports.
Performs administrative duties for a committee/board to include recording and transcribing minutes of board/committee meetings or other meetings as required.
Supervises Administrative Support Personnel, including coordinating, assigning, and monitoring work assignments, conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.
Performs other related duties as assigned or requested.
Minimum Qualifications & Experience Associate's degree in business, public administration or directly related field OR equivalent experience.
Three years of advanced administrative support experience.
Additional Preferred Skills Two years supervisory experience.
Bachelor's degree in business, public administration or directly related field.
Five or more years of advanced administrative support experience working within a local, state, and/or federal agency.
Excellent customer service skills.
Strong oral and written communication skills.
Strong organizational/project management skills.
Strong computer skills, including proficiency in the Microsoft Office 365 environment.
Strong and advanced knowledge of MS Office Suite.
Results driven; able to multi-task to manage multiple projects to meet deadlines.
Must be able to write clear, concise plans and reports and make excellent public presentations.
Must be able to handle multiple tasks, strict deadlines, and successfully meet department goals.
Must be able to work successfully under pressure.
Demonstrated ability to work in diverse communities with a variety of community stakeholders.
Must be a Self-starter, enthusiastic, proactive, and team oriented.
North Carolina Public Notary registration.
Valid NC Class C Driver's license.
Benefits - General Full-Time Employees 11-12 paid holidays per year 12 standard work days of vacation per year 12 standard work days of sick leave per year, which accumulates indefinitely; sick leave may be used toward early retirement 2 weeks paid military leave per year Medical, dental, vision, and supplemental life insurance plans State and City retirement plans Short and long term disability plans Paid temporary disability leave for specified conditions City contribution of 10.
15% into the N.
C.
State Retirement System Paid funeral leave Employee Assistance Program - personal and family counseling Paid life insurance equal to annual salary 48 hours for volunteer work each year 4 hours parental leave each year Workman's Compensation Insurance 457 Deferred Compensation Plans Benefits - Part-Time (1,000 hours or more per year) 401(k) retirement plan (5.
0% of salary) State retirement plan Benefits Part-Time (Average 30 hours per week over 12 month period) 401(k) retirement plan (5.
0% of salary) State retirement plan Health Insurance.
Estimated Salary: $20 to $28 per hour based on qualifications.
6 Durham, NC Durham, NC Full-time Full-time $54,017 - $83,147 a year $54,017 - $83,147 a year 15 hours ago 15 hours ago 15 hours ago Position Description Work.
Serve.
Thrive.
With the City of Durham Advance in your career while making a real difference in the community you serve.
The Community Development Department promotes thriving, livable neighborhoods in Durham.
We work with lenders, developers, builders, community organizations and residents to enhance the quality and availability of affordable housing.
We empower low-income and first-time home buyers to secure and remain in housing.
Our talented, creative and committed staff make this happen.
If you share our commitment to quality affordable housing, collaborative work and serving our community, join our team! Salary Range:
$54,017.
00 - $83,147.
00 Hiring Range:
$54,017.
00 - $65,720.
00 Work Days/Hours:
Monday - Friday 8:
00 a.
m.
- 4:
30 p.
m.
Partial Remote Work The Community Development Coordinator is responsible for providing clerical and office support activities for the Community Development Department.
The successful candidate will perform paraprofessional management analysis work, complex and advanced administrative support for the Department Director.
Decision-making involves the coordination of transactions and processes at the highest level of standard operating tasks, including providing direction to lower- level staff in the execution of operational tasks and review and verification of work.
Responsible for basic analysis; logistical support for politically sensitive and high visibility programs; basic research, compiling data and formulating preliminary recommendations; creating reports; coordinating workflow; and developing, proposing and implementing operational policies and procedures.
Work involves outreach and collaboration with all levels of the organization as well as outside agencies, citizens and elected officials.
This position will supervise two Senior Administrative Technicians and will report to the Assistant Community Development Director of Fiscal Management and Planning Administration.
Duties/Responsibilities Provides administrative support by providing office management, drafting, proofing, and monitoring documents and reports; responding to requests for information; developing data gathering tools such as inspection checklists and inventories; developing and implementing new administrative processes to support team activities; assisting with development of data tracking opportunities and reporting; overseeing administrative tasks; and assists staff with the analysis of data.
Provides logistical support for both virtual and in person meetings involving City staff and external partners.
Provides logistical support for politically sensitive and high-visibility programs and events, including programs and events involving the City Council, City staff, external partners and stakeholders; serves as escalation point for resolving customer services issues/inquiries; ensures follow up communication and quality assurance.
Maintains electronic and web-based resources; develops written and oral correspondence; and compiles and submits departmental reports.
Serves as a department representative in establishing and maintaining critical and sensitive communication with public and private agencies and other officials; and transmits and interprets decisions and views.
Commits Department Director's time by scheduling and arranging appointments based on intimate knowledge of priorities and objectives; informs Director of pending appointments and meetings.
Prepares and produces documents, reports and/or presentations from verbal information and/or written drafts; assists with the preparation of manuals, polices, procedures, confidential correspondence and public information materials including information for city council agenda items; provides general administrative support to staff and/or projects.
Coordinates staff meetings, meeting requests, events calendaring, special event scheduling and/or logistical support for events or facility rentals/scheduling; provides calendaring coordination and support for executive staff, as assigned.
Performs a variety of independent research, correspondence, and report preparation; compiles data for agendas, administrative, financial, and reports.
Performs administrative duties for a committee/board to include recording and transcribing minutes of board/committee meetings or other meetings as required.
Supervises Administrative Support Personnel, including coordinating, assigning, and monitoring work assignments, conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.
Performs other related duties as assigned or requested.
Minimum Qualifications & Experience Associate's degree in business, public administration or directly related field OR equivalent experience.
Three years of advanced administrative support experience.
Additional Preferred Skills Two years supervisory experience.
Bachelor's degree in business, public administration or directly related field.
Five or more years of advanced administrative support experience working within a local, state, and/or federal agency.
Excellent customer service skills.
Strong oral and written communication skills.
Strong organizational/project management skills.
Strong computer skills, including proficiency in the Microsoft Office 365 environment.
Strong and advanced knowledge of MS Office Suite.
Results driven; able to multi-task to manage multiple projects to meet deadlines.
Must be able to write clear, concise plans and reports and make excellent public presentations.
Must be able to handle multiple tasks, strict deadlines, and successfully meet department goals.
Must be able to work successfully under pressure.
Demonstrated ability to work in diverse communities with a variety of community stakeholders.
Must be a Self-starter, enthusiastic, proactive, and team oriented.
North Carolina Public Notary registration.
Valid NC Class C Driver's license.
Benefits - General Full-Time Employees 11-12 paid holidays per year 12 standard work days of vacation per year 12 standard work days of sick leave per year, which accumulates indefinitely; sick leave may be used toward early retirement 2 weeks paid military leave per year Medical, dental, vision, and supplemental life insurance plans State and City retirement plans Short and long term disability plans Paid temporary disability leave for specified conditions City contribution of 10.
15% into the N.
C.
State Retirement System Paid funeral leave Employee Assistance Program - personal and family counseling Paid life insurance equal to annual salary 48 hours for volunteer work each year 4 hours parental leave each year Workman's Compensation Insurance 457 Deferred Compensation Plans Benefits - Part-Time (1,000 hours or more per year) 401(k) retirement plan (5.
0% of salary) State retirement plan Benefits Part-Time (Average 30 hours per week over 12 month period) 401(k) retirement plan (5.
0% of salary) State retirement plan Health Insurance.
Estimated Salary: $20 to $28 per hour based on qualifications.
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