Office Assistant in Durham, NC *
Durham, NC Durham, NC Full-time Full-time $18 - $23 an hour $18 - $23 an hour Long Brothers Landscaping is seeking a Branch Administrator to oversee the administrative functions in our Durham, NC office.
The Branch Administrator position plays a key role within the office managing the day-to-day accounting, payroll, reception, and onboarding.
The ideal candidate should be comfortable working on their own in the office, have excellent communication skills and the ability to multitask.
This job requires periodic travel to our office in McLeansville.
The Branch Administrator role is a full-time, hourly position with a pay range of $18-$23 per hour.
The typical schedule is Monday to Friday, 8:
00am-4:
30pm with a half hour lunch.
Periodically, the Branch Administrator may be asked to come in early or stay late, specifically when the company hosts an employee appreciation event, but weekend work is not expected.
LBL Culture:
At Long Brothers, we provide a positive and exciting work environment with the opportunity to plan and grow your career.
Just like we strive to maintain long-term relationships with our commercial partners, Long Brothers is committed to long-term relationships with our team members.
We provide a career path and numerous opportunities to help you grow, become stronger financially, and excel in your personal life.
As members of our valued family, you're treated as a critical player on the team and are invited to participate in company events--held to acknowledge and thank our staff for their hard work.
About the job:
The Branch Administrator plays a critical role on their teams and can greatly affect the success of the branch(es) they support.
This role requires wearing many hats, managing competing priorities, and having the agility to pivot between tasks.
The Branch Administrator position reports directly to the local Branch Manager with a dotted line to the Area Controller.
This role is responsible for coordinating and executing administrative functions required within their assigned branch(es), including client invoicing, processing payables, submitting payroll, HR onboarding compliance, and general office administrative tasks as assigned.
This position requires the ability to interact professionally and efficiently with both external customers and internal teammates.
Review and verify all purchase orders, statements, and invoices needed to prepare payments Manage accounts receivable; update and maintain customer portal Submit all invoices to accounts payable with proper GL coding to ensure payment Process payroll Manage expense reports Work with various vendor payment portals Manage employee life cycles, including onboarding and separation processes Manage fleet documents and office inventory Answer office phone calls and assist or redirect the calls as needed Facilitate communication between Parent Company and Branch Personnel Assist and coordinate with the management team as needed and other tasks as assigned Education and Experience/
Qualifications:
High school degree with 2-3 years of related experience; associates or bachelor's degree desirable Formal experience and training in office procedures and use of office equipment Excellent data entry skills and highly proficient in Microsoft Word, Excel, and PowerPoint Experience with Aspire business software is a plus Ability to speak Spanish is a plus Skills and Abilities:
Self-motivated and a professional attitude High comfort level in fast paced environment with ability to pivot quickly Ability to communicate accurately and clearly both orally and in writing Superior organizational skills with a focus on detail and accuracy are required Excellent problem-solving skills and critical thinking capabilities Proven confidentiality and high ethical standards Strong initiative with the ability to stay focused and proactive while working independently Must be customer service oriented with strong interpersonal skills Willingness to be a key team member with heavy interaction with all branch personnel Since our inception, Long Brothers has benefitted from the skills and commitment of exceptional people.
Interested in becoming a Long Brothers team member? We attract and retain the best employees by offering competitive compensation packages and benefits including:
Optional 401k savings plan Medical benefits for eligible positions Paid time off for holidays and vacations The opportunity to make a difference in every position Job Type:
Full-time
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
Monday to Friday Application Question(s):
What is the wage that you are seeking? All of the above questions must be answered in order for us to properly review your application
Experience:
Microsoft Office:
1 year (Preferred) Administrative
Experience:
1 year (Preferred) Payroll:
1 year (Preferred) Accounting:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Branch Administrator position plays a key role within the office managing the day-to-day accounting, payroll, reception, and onboarding.
The ideal candidate should be comfortable working on their own in the office, have excellent communication skills and the ability to multitask.
This job requires periodic travel to our office in McLeansville.
The Branch Administrator role is a full-time, hourly position with a pay range of $18-$23 per hour.
The typical schedule is Monday to Friday, 8:
00am-4:
30pm with a half hour lunch.
Periodically, the Branch Administrator may be asked to come in early or stay late, specifically when the company hosts an employee appreciation event, but weekend work is not expected.
LBL Culture:
At Long Brothers, we provide a positive and exciting work environment with the opportunity to plan and grow your career.
Just like we strive to maintain long-term relationships with our commercial partners, Long Brothers is committed to long-term relationships with our team members.
We provide a career path and numerous opportunities to help you grow, become stronger financially, and excel in your personal life.
As members of our valued family, you're treated as a critical player on the team and are invited to participate in company events--held to acknowledge and thank our staff for their hard work.
About the job:
The Branch Administrator plays a critical role on their teams and can greatly affect the success of the branch(es) they support.
This role requires wearing many hats, managing competing priorities, and having the agility to pivot between tasks.
The Branch Administrator position reports directly to the local Branch Manager with a dotted line to the Area Controller.
This role is responsible for coordinating and executing administrative functions required within their assigned branch(es), including client invoicing, processing payables, submitting payroll, HR onboarding compliance, and general office administrative tasks as assigned.
This position requires the ability to interact professionally and efficiently with both external customers and internal teammates.
Review and verify all purchase orders, statements, and invoices needed to prepare payments Manage accounts receivable; update and maintain customer portal Submit all invoices to accounts payable with proper GL coding to ensure payment Process payroll Manage expense reports Work with various vendor payment portals Manage employee life cycles, including onboarding and separation processes Manage fleet documents and office inventory Answer office phone calls and assist or redirect the calls as needed Facilitate communication between Parent Company and Branch Personnel Assist and coordinate with the management team as needed and other tasks as assigned Education and Experience/
Qualifications:
High school degree with 2-3 years of related experience; associates or bachelor's degree desirable Formal experience and training in office procedures and use of office equipment Excellent data entry skills and highly proficient in Microsoft Word, Excel, and PowerPoint Experience with Aspire business software is a plus Ability to speak Spanish is a plus Skills and Abilities:
Self-motivated and a professional attitude High comfort level in fast paced environment with ability to pivot quickly Ability to communicate accurately and clearly both orally and in writing Superior organizational skills with a focus on detail and accuracy are required Excellent problem-solving skills and critical thinking capabilities Proven confidentiality and high ethical standards Strong initiative with the ability to stay focused and proactive while working independently Must be customer service oriented with strong interpersonal skills Willingness to be a key team member with heavy interaction with all branch personnel Since our inception, Long Brothers has benefitted from the skills and commitment of exceptional people.
Interested in becoming a Long Brothers team member? We attract and retain the best employees by offering competitive compensation packages and benefits including:
Optional 401k savings plan Medical benefits for eligible positions Paid time off for holidays and vacations The opportunity to make a difference in every position Job Type:
Full-time
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
Monday to Friday Application Question(s):
What is the wage that you are seeking? All of the above questions must be answered in order for us to properly review your application
Experience:
Microsoft Office:
1 year (Preferred) Administrative
Experience:
1 year (Preferred) Payroll:
1 year (Preferred) Accounting:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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